Site Coordinator – Administrative & Reception Support

About the role

We are looking for a reliable and organised Site Coordinator to provide administrative and front‑of‑house support on a project site. Reporting directly to the Site Manager, you will ensure smooth communication and efficient day‑to‑day operations.

Key responsibilities

• Manage daily administrative tasks for the project site.
• Develop, review, and issue communication templates and procedures.
• Ensure correct formatting, numbering, approvals, and distribution of documents.
• Prepare and distribute letters, meeting notes, contact lists, newsletters and other project documentation.
• Maintain accurate records and filing systems.
• Provide reception and front‑of‑house support.
• Coordinate communications between team members and stakeholders.
• Assist with scheduling meetings and managing calendars.

Required profile

• Strong organisational and administrative abilities.
• Excellent written and verbal communication skills.
• Proficiency with standard office software (Word, Excel, Outlook).
• Ability to multitask and work independently.
• Previous administrative or receptionist experience preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook